“If you are not the master of your calendar, then someone else will be.”
This sentence still resonates with me. And I make damn sure that I remain the master of it.
What I still can’t get my head around, though, are all those smart, successful people who come to me wanting to improve their performance.
And when I simply ask them:
“Show me your calendar.”
…the harsh truth begins to unfold.
Some were operating without lunch.
And I don’t just mean they didn’t have it written down—they literally didn’t have time to eat while working.
Others had call after call, sometimes meetings overlapping, jumping from one thing to the next.
And there were even those who had no calendar at all. Living a “freestyle” life which, in translation, meant:
Improvisation = Procrastination. Doing a lot of unimportant things for very few results.
Some clients only used a paper diary. Others had a calendar full of client meetings, but nothing else.
I don’t judge. If it works for someone and delivers results, fine.
But here—it didn’t work. Not at all.
They forgot to live for themselves.
They lived for clients. For corporate. For everyone else.
And their own time? That was stolen by someone else.
That’s why today I want to show you how I think about my calendar.
What rules work for me.
Maybe it will help you clean up yours.
- Set one main priority that you’ll work on for at least a full quarter.
- Break it down into smaller pieces—what do you need to do to keep moving toward your goal?
- 70% of your calendar must be dedicated to these progress-driving activities. And they must be locked in—non-negotiable.
- If something changes, it should be your conscious choice, not external pressure.
You decide. Not the client. Not the boss. Not chaos.
When I first started my business, my calendar only had coaching sessions.
Nothing else.
I had no idea what I was doing, when I was doing it, or why.
I procrastinated, doing things “based on feeling.”
Then I gave it structure. Colors. A system.
Today, my number one priority is to become an Ironman.
And my calendar? It’s built around the color green (training).
I made one fundamental change:
I used to try to squeeze workouts in between work and clients.
Now—it’s the opposite.
Clients are squeezed in between my training schedule.
To make sure I fulfill this priority, I don’t leave it to chance.
Every Sunday my coach sends me a training plan.
And that’s exactly how it should work in business too.
You can create “theme days,” where each day is dedicated to a different “business theme,” for example:
Monday:
4-hour block for content creation. I prepare posts and newsletters for a full 2-week cycle.
Morning gym—strength training. Then English lessons. And if I have time, a quick ride on the bike in the office.
Tuesday: Interval swimming, then Champions’ Circle, and later 1:1 calls with clients.
This system has been running for so long I can’t even remember when I started. And it works perfectly.
I understand my system doesn’t have to be yours.
But a system is what gives you freedom.
Not random jumping from task to task.
My client Marta often tells me that “I’m moving at rocket speed.”
The truth is much simpler:
Every day, I move forward by 1%.
Because I know what awaits me each week.
Because every evening I prepare for the next day.
Because I leave nothing to chance—because that’s how high performers operate.
And above all—I keep control of my calendar.
I hope I’ve inspired you and if you need help…
…just let me know. 🙂
Always in your corner
🏆
Pali “High-Performer’s Calendar” Lošonský
